Payroll Services

Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants. The State of California State Controller’s Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits.

Employees appointed to regular and temporary appointments including faculty, staff, administrators are paid on a monthly basis usually around the first of each month. Pay for student assistants, casual workers and overtime pay is usually issued around the middle of each month. Special consultants are paid when proper documentation including invoices are submitted, approved and processed. Please consult the payroll calendar on this page for specific payroll deadline and pay dates. 

 Payroll Calendar:

• 2010-2011 Payroll Calendar ((PDF, 95KB) - Revised June, 2010
• 2009-2010 Payroll Calendar ((PDF, 55KB) - Revised  January, 2010
• 2008-2009 Payroll Calendar  (PDF, 52KB) - Revised  February, 2009
• 2007-2008 Payroll Calendar  (PDF, 52KB
• 2006-2007 Payroll Calendar  (PDF, 52KB) - Revised Jan. 8, 2007
• 2005-2006 Payroll Calendar  (PDF, 53KB)
• 2004-2005 Payroll Calendar  (PDF, 52KB) - Revised Oct. 1, 2004
• 2003-2004 Payroll Calendar  (MS Excel, 560KB) - Revised Oct. 28, 2003

 Time Sheets

• Staff Timesheet / STD 634  (PDF, 243KB)
• Student Assistant Timesheet  (MS Word, 103KB)
• Authorization for Extra Hours Worked ((MS Excel, 440KB) 

Paycheck Calculator

The California State Controller's Office has provided an online 2009 Paycheck Calculator to calculate net pay and withholding amounts for employees paid on a monthly basis. 

Requesting a Duplicate W-2 Form:  

Currently you will need to check with Human Resources at ext. 8490 or Payroll (see contact information below) to obtain the State Controller's Form

Direct Deposit Form:

• Direct Deposit Form (PDF, 39KB)

• Instructions: Complete the form and return it to HR Programs.  We are currently located in Solano Hall, Room 1123.  You need to check with your financial institution to be sure that the numbers at the bottom of your check are what they use for EFT.  Please note that we do not need a voided check.

Alternative Work Schedule:

• Alternative Work Schedule - Frequently Asked Questions (PDF,  20KB)
• Alternative Work Schedule - Approval Form (PDF, 13KB)
• Alternative Work Schedule Calculator (Excel, 74KB)
• Year-Round Alternate Work Schedule Guidelines (PDF, 72KB)

Paycheck Distribution – PLEASE NOTE!

Paychecks are  not distributed by the Payroll Office, unless advised differently by your department. They are distributed by the University Cashier's (Enrollment Center, Sage Hall) after 3:00 p.m. on pay days with a valid photo ID. Consult the University Cashier website for hours of operation.

Payroll Services Staff:

For answers to payroll related questions, refer to the Payroll Services Support Guide and contact your Payroll Service Representative. 

	Name	Phone Number
	Betty Berriochoa	(805) 437-8848
	Carolyn Holmes	(805) 437-3350
	Christine Girardot	(805) 437-8849
	Jacinta Bastone	(805) 437-8487